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The
Acting Chairperson Mrs K Dudding opened the meeting at 13.30pm
Members
Present ~ H
Henshaw, C Fort, K Dudding, C Proctor, P Clarkson, D Hinchcliffe, V E Royle, J
Fort, D Fieldhouse, C A Tennant, Jackie Driver, M Hinchcliffe, K Bell, M Bell, S
Taylor
Apologies
~ E Padley,
K Lomas, C Tennant, H Bell, R Henshaw
Chairperson’s
Opening Remarks
None
as the chairperson had been appointed at short notice to chair the meeting
Minutes
Of The Last Meeting.
The
Secretary read the minutes of the AGM held on 4th May 2003. The
acting Chairperson asked that they be accepted as a true record of the last AGM.
This was proposed by Jackie Driver, Seconded by S Taylor. The proposal was
accepted unanimously
Matters
Arising
None
Secretary/Treasurers
Report
The
Secretary reported that there wasn’t much to say this year that doesn’t
repeat last years report. The Club is still doing well and gaining more members,
many of whom are finding the club via the website.
The
Secretary reported that the birthday show went well and made a profit, which was
unexpected, as it had been decided that this was one occasion that we could, and
would probably have to, dip into the clubs reserves. This turned out to be
unnecessary as overall we made a net gain of £15 on this show alone and
everyone seemed to enjoy themselves. The newsletters have been well supported
and well received despite the slight glitch in the ‘emailing’ plan that
forced the secretary to go back to posting or handing out at shows. However
there are plans to ‘revamp’ the newsletter, which will give it a different
look but also hopefully enable it to be emailed to those willing to receive it
that way.
The
Secretary reported that getting judges and committee members is still a problem
with fewer people wishing to stand for official positions leaving vacancies on
the panels, which made it harder for her to find judges for the NCF shows. Show
venues are still in short supply especially on the Eastern side of the country
and once again the club had no need to ballot at all as there was no choice. All
4 stock shows in the year were very well supported by members.
The
Secretary reported that the club made an operating surplus of £292.14 during
the year, which means that in total the equity of the club is £1536.56 compared
to £1244.42 last year. The club is therefore in a very healthy position.
Subscription income was up £115 on the previous year due to the increase in
memberships. Costs of postage/stationary are as usual ever upward but this is
easily balanced off by subs.
The
acting Chairperson asked that the secretary’s/treasurers report be accepted.
The proposal was accepted unanimously.
Matters
Arising
None
Resignation
of the Chairperson
The
acting Chairperson told the meeting that unfortunately Bob Henshaw had had to
resign as Chairperson due to health reasons. The Secretary read out his letter
of resignation. The acting Chairperson advised the meeting that the position
would be advertised in Cavies Magazine and if any members present were
interested to contact the Secretary in writing.
Items
Proposed
Proposal
1 ~ Amendment to rule 4……………….All Officials and Judges must reside within the
Club's boundaries & be fully paid up members. Proposed Judges should have
been a member of the club for the previous two consecutive years prior to being
nominated. Nominations for these
positions must be in writing and must be accompanied by a written indication of
the nominee's willingness to be elected. All existing Officials and Judges will
be included on the ballot paper unless they inform the Secretary to the
contrary. Any vacancy occurring
among Officials or Judges may be filled at the Committee's discretion until a
Ballot or Annual General Meeting can confirm any such appointments made under
this Rule.
The
Proposer explained that this is removing the sentence ~ Any N.C.F. judge
promoted to the National C.C. judging panel will be replaced by the highest
placed runner-up in the last ballot.
With
the lack of judges in circulation at present removing judges from the Northern
panel just because they are elected to the National panel is counter productive
and works against the club giving the Secretary even fewer judges to choose from.
The
Proposer also explained that should this proposal go through she further
proposed that judges removed under this rule in the 2003 ballot should be
offered the opportunity to rejoin the Northern Cavy Fanciers judging panel
Proposed
H Henshaw
Seconded RL Henshaw
The
proposal was accepted unanimously.
Proposal
2 ~ Further amendment to rule 4 ……….. proposal that rule four is amended as
follows…….. A Panel of twelve
judges elected in the same ballot (together with those of the National C.C,
Scottish National C.C., Midlands C.C., or Southern C.C. panels) will be the
total Judging Panel recognised by the Club for Championship purposes.
All Officials and Judges must reside within the Club's boundaries, be
fully paid up members. Proposed Judges should have been a member of the club for
the previous two consecutive years prior to being nominated.
Nominations for these positions must be in writing and must be
accompanied by a written indication of the nominee's willingness to be elected.
Any N.C.F. judge promoted to the National C.C. judging panel will be replaced by
the highest placed runner-up in the last ballot. All existing Officials and
Judges will be included on the ballot paper unless they inform the Secretary to
the contrary. Any vacancy occurring
among Officials or Judges may be filled at the Committee's discretion until a
Ballot or Annual General Meeting can confirm any such appointments made under
this Rule. Northern Cavy Fanciers Life judges are in addition to the
elected judging panel
The
proposer explained that many life judges no longer wish to judge. Therefore the
position is largely honorary and puts the club in the position of having a
reduced panel when the life judge is a member of the panel. She further
explained that whilst she fully agreed that ‘Life judges’ should be awarded
she felt decreasing the elected panel was not a good idea. Therefore if we
considered the life judges to be ‘extras’ this problem would be solved and
more judges would be available for the secretary to call upon.
Proposed
H Henshaw
Seconded RL Henshaw
The
proposal was accepted unanimously.
Proposal
3 ~ Proposal for the amendment of Rule 6……… proposal that rule six is amended as
follows……………All other items are to be included at the Executive's
discretion, except revision of Club Rules, which will be placed on the Agenda
only if a written proposal is received by the Secretary at least TWO weeks prior
to the scheduled annual meeting.
The
proposer explained that this is a change from proposals needing to be in six
week before the AGM to two weeks. Most members are not thinking of the AGM 6
weeks prior to the meeting and the secretary does not require 6 weeks to process
proposals and place them on the agenda. She therefore feels this is an excessive
period of time
Proposed
H Henshaw
Seconded RL Henshaw
The
proposal was accepted unanimously.
Proposal
4 ~ Proposal for the introduction
of a juvenile championship . The proposer explained that she
proposed that a juvenile championship should be available to Northern
Cavy Fanciers members. She felt this would encourage our younger members giving
them something challenging to aim at. She would propose the wording of said
Championship should be along the lines of………….
A
Juvenile Championship Certificate will be granted to a cavy owned by a juvenile
member that has won five first prizes in the breed classes of the Juvenile
section of shows advertised in "CAVIES" under at least three different
Area or Specialist club panel judges. Breed Class to be defined as the initial
class the cavy is entered into (ie ‘Juvenile Coated Adult’ or ‘Juvenile
Self Adult’ would apply). Double Championships can be granted for ten wins
under six separate judges; Treble Championships for fifteen wins under nine
separate judges; and so on. Prize
money need not be guaranteed. Only one of the wins may be in under five months
classes. A win in a breed class qualifies providing there are at least three
exhibits in the class. If there are
less than three in the breed class then a win in one of the following will
qualify providing there are at least 6 exhibits in the class; Juvenile Non Self
AA, Juvenile Self AA, Juvenile AVAA. In
the event that there are less than six in these classes the claim may be
supported by a Best Juvenile Certificate of Merit.
Championship claims should be forwarded to the Secretary accompanied by a
fee of £1.00 plus 50p post and packing charge.
The breeders name must be declared.
Proposed
H Henshaw
Seconded RL Henshaw
S
Taylor expressed the opinion that the words ‘ Only one of the wins per
champion may be in under five months classes’.
With
the adjusted wording the proposal was accepted unanimously
The Acting Chairman thanks everyone for attending and closed the meeting at 13 56 pm
